Season 2025–26 · net result
−$487
A loss again, but $784 better than last season's −$1,270. The club is close: the coaching program alone lost $575, and fixing that one number roughly turns the whole season around.
Total income
$13,662
▼ $1,147 vs last season
Mostly the missing $2,498 UNC maintenance share
Total expenses
$14,158
▼ $1,989 vs last season
Repairs & maintenance fell $3,528
Cash at bank
$12,499
▲ $301 vs last season
Operating $5,158 · savings $7,341
Members
17 + 36
seniors + juniors
Juniors now out-number seniors 2:1. The club's future is the junior program
Coaching and junior subs both grew strongly, and the junior program is now 53% of all income. Sponsorship went the other way, and nothing came from fundraising.
| Category | FY 2025–26 | FY 2024–25 | Change |
|---|---|---|---|
| Coaching fees | $4,565.00 | $3,686.00 | +$879.00 |
| Senior subs | $3,410.00 | $3,390.00 | +$20.00 |
| Junior subs | $2,680.00 | $2,055.00 | +$625.00 |
| Sponsorship | $1,600.00 | $2,350.00 | −$750.00 |
| Donations & gifts | $658.00 | $150.00 | +$508.00 |
| Saturday night teas | $444.16 | $464.64 | −$20.48 |
| Canteen | $305.00 | $46.03 | +$258.97 |
| Fundraising events | $0.00 | $170.00 | −$170.00 |
| UNC maintenance share | $0.00 | $2,497.50 | −$2,497.50 |
| Total | $13,662.16 | $14,809.17 | −$1,147.01 |
Coach payments are the biggest bill and grew $705. Before a single ball is hit, affiliation, insurance, water and software cost ~$3,823 a season, about $72 per member.
| Category | FY 2025–26 | FY 2024–25 | Change |
|---|---|---|---|
| Coach payments | $5,140.00 | $4,435.00 | +$705.00 |
| Repairs & maintenance | $2,913.91 | $6,441.90 | −$3,527.99 |
| Tennis SA affiliation | $1,320.00 | $1,308.00 | +$12.00 |
| Balls | $1,215.00 | $689.58 | +$525.42 |
| Water | $720.00 | $720.00 | $0.00 |
| Insurance | $704.26 | $324.88 | +$379.38 |
| UDSMP affiliation & mower | $671.00 | $0.00 | +$671.00 |
| Software (MYOB) | $408.00 | $814.00 | −$406.00 |
| Trophies & medals | $394.28 | $309.10 | +$85.18 |
| Team registration | $357.50 | $305.00 | +$52.50 |
| Presentation | $183.75 | $348.45 | −$164.70 |
| Gas | $77.00 | $0.00 | +$77.00 |
| Postage | $53.00 | $0.00 | +$53.00 |
| Electricity | $0.00 | $451.08 | −$451.08 |
| Total | $14,157.70 | $16,146.99 | −$1,989.29 |
This is the balance the committee asked about: player fees vs coaching fees. Right now every junior coached costs the club money, and a quarter of the program's income is government vouchers.
Both bars share one scale. The coaches' bar runs $575 past the fees bar. That overhang is the season's coaching loss.
| Line | Amount |
|---|---|
| Coaching fees from families | $3,419.50 |
| Coaching fees from Sports Vouchers | $1,145.50 |
| Paid to Adam Gore (16 wks × 2 hr sessions (23 hrs)) | −$1,920.00 |
| Paid to Joel Driver (14 wks × 2 hr sessions) | −$1,680.00 |
| Paid to A.H.T.C (External coaching, terms 4 & 1) | −$1,540.00 |
| Program result | −$575.00 |
The official price list
Reception–Year 9 students can claim up to 2 × $100 Government Sports Vouchers a year against these fees. The club received $1,600 of voucher money this season. It lowers what families pay, not what the club receives.
Source: treasurer's season email to junior families.
Coaching a junior cost the club about $166 this season. Even a family paying full price doesn't reach it. The list itself is set for a loss.
break-even ≈ $166 / junior
Plus 3 juniors on part-season rates ($45). Break-even uses this season's $5,140 coach bill across 31 payers; if the voucher-covered kids who never appear by name also trained (likely ~3 more), it eases to ~$152, still above the $150 top price. The tiers aren't equal products (sessions ran 1 hr, 45 min and 30 min), so per-tier gaps against the flat average are indicative.
| Tier | Price | Juniors | Gap per junior, per season (vs $166) | Published? |
|---|---|---|---|---|
| 1 hr session | $150 | 15 | −$16.00 | Yes |
| 45 min session | $115 | 6 | −$51.00 | Yes |
| Younger group (30 min) | $78.50 | 7 | −$87.50 | No |
| Part-season / casual | $45 | 3 | varies | No |
Adam and Joel cost the club $60 an hour each (2 coaches × 2 hours: 3 Yellow Ball groups + 1 Green group weekly), and A.H.T.C billed $55 an hour for the Orange Ball team and the younger groups. Every price on our ladder works out near $10 per kid per hour, so a group needs about 6 kids on court to cover its coach. Last season's groups ran 4–5. That, plus finals, is the whole deficit: every session was a few kids short of paying for itself.
Commercial coaching academies apply the same rule: a minimum number of kids or the class doesn't run. And plan for finals: a finals week costs about $240 of extra coach pay (2 coaches × 2 hr at $60) that last season was paid but never charged for. Build 1–2 finals weeks into the fee, or invoice a small finals top-up.
Each package = the playing or non-playing fee (the club side: affiliation, insurance, competition, balls) plus the coaching fee (the coaches). The break-evens above use only the coaching share; this is the full invoice a family sees, before any $100 voucher comes off.
Even all-in, the full package works out at ≈ $16.33 an hour, and that includes club membership and a season of competition, not just the coaching.
Plus one junior on non-playing + 1 hr coaching ($180) and 5 part-season payers. A claimed Sports Voucher takes $100 off any of these packages.
| Package | Club fee | Coaching | Total | Juniors | All-in / hour |
|---|---|---|---|---|---|
| Playing + 1 hr coaching | $95 | $150 | $245 | 14 | $16.33 |
| Playing + 45 min coaching | $95 | $115 | $210 | 4 | $18.67 |
| Non-playing + 45 min coaching | $30 | $115 | $145 | 1 | $12.89 |
| Non-playing + 30 min coaching | $30 | $78.50 | $108.50 | 7 | $14.47 |
The price stays at $150 and the coaches cost $60 an hour. The levers are the kids and how they're grouped: slide them and watch what each coach-hour earns. Each group is one coach, one hour a week, 15 weeks. When the shape looks right, send its coach budget down to step 2.
Last season: 15 kids across the 1-hr groups
Last season the groups averaged about 4
Fixed for this tool: $150 season fee per kid, $60/hr coach wage (A.H.T.C billed $55), 15-week season. Group mechanics only; casual fees and Sports Vouchers are left out.
Each coach-hour earns
A coach-hour pays for itself when it earns more than the $60 wage; that takes 6 kids at the current price. The whole-program budget adds A.H.T.C's $1,540 for the Orange and younger groups.
Set a price and a headcount for each session type. It opens on this season's actual numbers, so the starting result is the booked −$575. Sending a budget from step 1 updates the coach-cost slider here.
This season: 15 kids at $150
This season: 6 kids at $115
This season: 7 kids at $78.50
This season: $5,140 (Adam $1,920 · Joel $1,680 · A.H.T.C $1,540). Remember finals: each finals week adds about $240 of coach pay (2 coaches × 2 hr at $60/hr), so slide this up if teams go deep.
Totals include $1,075.50 of this season's coaching income that arrived outside these groups (casual players, plus voucher money not tied to a named child).
Program result
A $100 Sports Voucher can cover part of any of these prices for Reception–Year 9 kids, paid to the club by the government. Raising a price does not raise a voucher family's cost dollar-for-dollar.
Not in the books yet: 40 junior shirts at $41 each, with $1,500 of sponsorship raised to soften the price. Pick the number juniors pay.
40 shirts on the way at $41 each = $1,640 to cover. There's $1,500 of sponsorship money available; juniors pay a subsidised price for the rest.
Who covers the $1,640
Ranked by impact. The first two alone cover this season's loss nearly three times over.
+$575+
est. yearly impact
Fees collected ($4,565) don’t cover the coaches ($5,140). Break-even is $166 per junior vs the ~$147 collected now. A ~$20 lift on the $150 package, a small group-size minimum, or a renegotiated coach rate closes it.
First step: Use the fee calculator above and lock next season’s fee before Term 4 invoices go out.
+$750
est. yearly impact
Sponsorship fell from $2,350 to $1,600 with five sponsors. The $1,500 raised for shirts proves local businesses will say yes when asked with a specific package.
First step: Write down 3 tiers (sign + shirts + website), re-invoice last season’s lapsed sponsors first.
≈ +$290/yr
est. yearly impact
The savings account holds $7,341 and earned $8.89 all season (~0.1%). A community/term-deposit account at ~4% earns about $290 without touching the operating float.
First step: One committee resolution and a bank form. Keep ~$5k in the operating account for bills.
+$200–500
est. yearly impact
Fundraising was $0 this season (vs $170). Meanwhile canteen sales jumped from $46 to $305 as soon as drinks were stocked. The demand on court is real.
First step: One quiz night or open day in Term 1, and keep the fridge full through the season.
≈ +$300
est. yearly impact
MYOB costs $408/yr to track ~60 transactions. A lite tier or a simpler ledger does this for under $120.
First step: Review at renewal; the general ledger this dashboard is built from is small enough for any tool.
The maths of a turnaround
This season's result was −$487. The five actions above are worth roughly +$2,100 a year combined, enough to turn the club into a ~$1,600 surplus club, cover a bad-luck maintenance year, and stop the slow drain on the bank balance (retained earnings are now −$4,585 against the historical base).